JobKeeper enrolment and monthly reporting

Dawn Macaluso
May 6, 2020
Jobkeeper
2
minute read

In this article, we'll detail the enrolment and the monthly reporting process for the JobKeeper scheme.

For more information on the JobKeeper scheme and eligibility criteria, head to our COVID-19 FAQ page. For details on JobKeeper deadlines, refer to our recent article.

1. Enrol

Enrol your business for JobKeeper by logging into to the Business Portal using myGovID (or ATO Online Services using myGov if you are a sole trader).

You'll need to show that your business has experienced at least a 30% fall in turnover* and will need to detail the number of eligible employees (or the business participant) your are enroling.

Your registered tax or BAS agent will be able to complete this step on your behalf.

*If you do not meet the minimum 30% fall in turnover, in certain circumstances there are alternative tests to assess eligibility.

2. Employee Nomination

Within 7 days of enrolment, you or your tax/BAS agent must notify each eligible employee that your business intends to nominate them for JobKeeper payments.

You must tell employees that you have nominated them as an eligible employee. They must agree to be nominated by completing the JobKeeper employee nomination notice and return it for your records.

The nomination form does not need to be provided to the ATO, however, employers are required to keep a copy of the completed form.

If you are nominating a 'business participant', you will instead need the business participant to agree, complete and return the JobKeeper nomination notice for eligible business participants – excluding sole traders.

3. Identify and Maintain Your Eligible Employees

You or your registered tax/BAS agent will have to identify every employee that you claim JobKeeper for. This will only need to be done once.

If you have an eligible business participant, do not include them as an employee.

The method for identifying eligible employees will differ depending on the payroll software you use and the number of employees you have.

  • You can identify eligible employees directly into your STP payroll software if it has JobKeeper functionality. If you are a client of ours, and you use Xero, you will have the ability to identify eligible employees through Xero.
  • If your STP payroll software does not have JobKeeper functionality and you have 200 employees or less, you will need to identify eligible employees via ATO Online Services using myGov (for sole traders), or the Business Portal using myGovID.
  • If your STP payroll software does not have JobKeeper functionality and you have more than 200 employees, you will need to create and submit a JobKeeper pay report to the ATO via the Business Portal Transfer file function.
  • If you don't have STP enabled payroll software, and you have 40 employees or less, you will need to log into ATO Online Services using myGov, or the Business Portal using myGovID to identify your eligible employees, confirm your details and the period you are claiming for.
  • If you don't have STP enabled payroll software, and you have more than 40 employees, you will need to create and submit a JobKeeper report to the ATO via the Business Portal Transfer file function (allow three days for the report to process). Then you will have to log into ATO Online Services using myGov, or the Business Portal using myGovID to confirm your details, the period you are claiming for, and the number of employees based on your lodged pay report.

This process is made much easier for you and your business by implementing an STP payroll software that has JobKeeper functionality - such as Xero.

4. Monthly Reporting/Declaration

You or your registered tax/BAS agent will need to provide a monthly declaration as to your current and projected turnover. Do note, this is not a 'retest', it is simply a way to track how your business is progressing under the JobKeeper scheme.

If your eligible employees change or leave your employment, you'll need to notify the ATO through the monthly declaration.

To submit your monthly report/declaration:

  1. Log into ATO Online Services using myGov or the Business Portal using myGovID
  2. Provide your business' current and projected turnover
  3. Reconfirm eligible employees
  4. Reconfirm your details

5. Await Payment

We do not currently have a firm date on when payments will be made.

If you would like assistance from Here Business & Wealth to enrol your business and/or submit monthly declarations on your behalf, chat to us or refer to our JobKeeper Work Plan for more information.

------

For more information about the State & Federal Government Stimulus Packages and more, have a read of our COVID-19 FAQ page where we have answered all your frequently asked questions.

Featured resource

Article by
Dawn Macaluso
As Group General Manager, Dawn’s primary responsibility is to support the Directors in the performance management and profitability objectives of the business.
Related tags:
Share:

Find out what’s possible.

Simply provide your name and number, and one of our specialists will be in touch as soon as possible.